Privacy Notice & Data Privacy Policy

1. Introduction
Vipany (“we”, “us”, “our”) is committed to protecting personal data and complying with applicable data protection laws, including GDPR where applicable. As a talent acquisition and HR consulting service provider, we process personal data responsibly in the course of our services.


2. Scope

  • Candidates (job applicants)
  • Clients (business representatives)
  • Employees and contractors
  • Website users


3. Categories of Personal Data Collected

  • Identification Data: Name, email, phone number, address
  • Professional Data: CV/resume, employment history, qualifications
  • Screening Data: Interview notes, references, background verification (where applicable)
  • Technical Data: IP address, browser type, system logs, cookies
  • Financial Data: Salary expectations, payroll details (only where required)
  • Communication Data: Emails and correspondence

Any other information voluntarily provided for the purpose of recruitment.


4. Purpose of Processing

  • Recruitment, candidate evaluation, and placement
  • Matching candidates with client requirements
  • Maintaining internal talent databases (for current/future roles)
  • Client servicing and relationship management
  • Website analytics and improvement
  • Compliance with legal and regulatory obligations


5. Legal Basis for Processing

  • Legitimate interests (recruitment operations)
  • Contractual necessity or pre-contractual steps
  • Consent (e.g., marketing, future opportunities)
  • Legal and regulatory compliance


6. Data Sharing and Disclosure

  • Clients for hiring purposes
  • Authorized employees and consultants (need-to-know basis)
  • Third-party vendors (IT, background verification, payroll) under contractual safeguards
  • Legal authorities, where required

We do not sell personal data.


7. International Data Transfers

Where data is transferred across jurisdictions, appropriate safeguards (such as Standard Contractual Clauses) are implemented in compliance with applicable laws.


8. Data Retention

  • Candidate data: retained for a defined period (e.g., up to 2 years) unless deletion is requested
  • Client/employee data: retained during the contract period and as per statutory requirements
  • Data is not retained longer than necessary


9. Data Subject Rights

  • Access their data
  • Rectify inaccurate data
  • Request deletion (“right to be forgotten”)
  • Restrict or object to processing
  • Data portability
  • Withdraw consent (where applicable)

Requests can be made via the contact details below.


10. Data Security

  • Access controls
  • Encryption (data at rest and in transit)
  • Secure IT systems
  • Confidentiality obligations
  • Periodic audits and monitoring


11. Cookies and Website Usage

  • Analyze traffic and usage
  • Improve user experience
  • Support functionality

Users can manage cookie preferences through browser settings.
We are not responsible for third-party websites or advertisers.


12. Children’s Data

We do not knowingly collect personal data from children under 18. If such data is identified, it will be promptly deleted.


13. Contact Details

For queries or to exercise your rights, contact:
Email: dpo@vipanyglobal.com


14. Updates to Policy

This policy may be updated periodically. The latest version will be made available upon request or on our website.